GPS Volunteer Event Coordinator – Job Description

Guided Pathways – Support for Youth and Families (GPS) welcomes volunteers to help with GPS events throughout the year. This volunteer will assist with the planning, organizing, coordinating, promoting, facilitating, and support of a special event including a quarterly Family Social Event, an annual Volunteer Recognition Party, or a Summer Picnic. Volunteer Event Coordinators can plan an entire event or help with various parts of the planning. If you ever wanted to be part of a dynamic and positive team, GPS is the place to volunteer!

Qualifications:

The Volunteer Event Coordinator should have professional or previous volunteer
experience in the following areas:

  • Excellent communication skills in-person and on the phone
  • Proficiency with technology and the ability to quickly learn new software.
  • Proficiency in Word and Excel: proficient in developing and maintaining databases; ability to create and manipulate spreadsheets; perform mail merges
  • Good organizational skills, detail-oriented, and the ability to handle multiple tasks.
  • Able to manage a project with goals and deadlines.
  • Can balance between being a self-starter and not being afraid to ask questions and receive further direction.
  • Excellent writing skills
  • And a Team Player

If you do not already have the technical qualifications but have the desire to learn, no
formal training will be provided but, we can teach you the skills so you can be
successful.

Volunteer Commitment:

  • Volunteers should bring a passion for working with families and youth affected by emotional, mental and substance abuse issues.
  • Volunteer Event Coordinators will do the initial planning during or after business hours with the actual event, most likely, being held in the evening or on the weekend
  • Some tasks may have very short deadlines while other duties may provide more flexibility.
  • Volunteers must be able to create a schedule that works for them so tasks are completed on time.

Specific Responsibilities for Volunteer Event Coordinator

The Volunteer Event Coordinator plays a significant role in planning an event, ensuring
that GPS’s event is well-coordinated, and overseeing event-day logistics.

Some of the responsibilities may include:

  • Arrange presenters and other logistics such as time and date of the event and catering
  • Attend and volunteer with day-of logistics
  • Coordinate volunteers for the event
  • Develop and provide event evaluation forms when applicable and solicit feedback from attendees
  • Help with graphics and promotions.
  • Participate in planning meetings providing progress updates
  • Collaborate with other Committee members and
  • Act as “host” for the event

Supervision

The Volunteer Event Coordinator will work directly with the Office and Volunteer Coordinator with the goal of creating a fun and successful event.

All volunteers must fill out a GPS Volunteer Application and pass a background check prior to any duties.

If you enjoy working in an environment with positive people, your volunteer time would only increase our ability to make a real difference in the community and in the lives of those we serve.